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VOCO Creative is Overcoming Challenges of Organizing a 100% Virtual Office

Published by Daria | Monday, 29 September, 2008

What are the advantages of a 100% virtual office? First, it’s inexpensive. You don’t have to pay for rent. Second, it gives people from different locations an opportunity to work together easily. Third, you can access your business data 24/7 from any computer.

Yet, to be truly productive, a virtual office has to be well-organized. This can be hard to achieve when you get heaps of e-mails every day, which ruin your productivity. This is the kind of problem many small and midsize companies that are trying to run 100% virtual offices face nowadays. One of these companies was an Internet marketing firm, VOCO Creative. Its employees were struggling through their inboxes without having a sense of priorities or action items. This influenced the team’s productivity a great deal. However, VOCO Creative managed to find a solution with Wrike.

Read the story about VOCO Creative’s virtual office and find out how they keep it efficient.

Category: Productivity, Miscellaneous, Highlighted Posts
Tags: case studies

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Request Task Status Update from Your Wrike Workspace

Published by Valerie | Wednesday, 03 September, 2008

A tiny, yet useful, feature that helps you request task status updates automatically has been improved. Now the request can be created directly from your workspace. It is not necessary for you to have the default e-mail client, such as Outlook, Gmail etc., set on your computer.

You simply click on “Request status update” and a dialog window appears, so you can add custom text to the default message.

Click “Send,” and the recipient of the message will report to you about the task soon.

Category: Getting Things Done, Productivity, New Features

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Update a Task without Logging in To Your Wrike Workspace

Published by Valerie | Wednesday, 03 September, 2008

We continuously add new capabilities to Wrike’s Intelligent E-mail Engine. Today, we introduced the processing of replies to Wrike’s e-mail notifications. As you probably know, Wrike notifies you about changes made to your tasks by your colleagues. You can now reply to those notifications, and your answer will be added to the task description!

Create and send a reply message:

The task description is updated:

The author of the changes and other team members, who are subscribed to immediate notifications, will receive a message about the updates. This increases usability, helps to improve your productivity and brings more information from e-mails into the shared workspace, where it’s visible, shareable and editable.

Patent-pending Intelligent E-mail Engine is one of the strongest features of Wrike. It helps you save a lot of time by letting you manage tasks without logging in to the workspace. You can create tasks via e-mail, update tasks via e-mail and receive notifications about the changes. You can use it on the go or when you are offline. You can plug in to Wrike users who don’t want to leave their familiar environment (e-mail). With Wrike, you can combine the benefits of traditional e-mail with the benefits of collaboration on the Web.

Category: Collaboration, Productivity, Email Integration, New Features

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Increase your productivity with RSS

Published by Daria | Monday, 11 August, 2008

First of all, what is RSS? It is an abbreviation that stands for Really Simple Syndication — a format for delivering regularly changing Web content. Many news-related sites, blogs and other online publishers syndicate their content’s updates in the form of RSS feeds to help you keep track of newly published information.

How does RSS help you to be more productive?

The benefit of RSS is the aggregation of content from multiple online sources in one place. RSS makes life easier for people who regularly use the Web. You easily stay informed by receiving the latest content from the sites you are interested in. You keep your privacy because, with RSS, you don’t have to subscribe to each site's e-mail newsletter. You save a lot of time because you do not need to visit each of your favorite sites individually.

How can you save time following your project’s progress with Wrike’s RSS feature?

You can use Wrike’s RSS feeds with Wrike’s e-mail to-do lists or instead of them, if you find it more convenient. Wrike’s RSS feature is a perfect complement to on-site update notifications that you see in the upper left-hand corner of your workspace. RSS might be especially helpful when you are out of the office because you will still get relevant and up-to-date information about your team’s progress for you to read in your own time. This information will be available with your smart phone, BlackBerry, iPhone or other mobile device.

How can I use RSS?

You need to have special software called an "RSS reader." It can be either Web-based or desktop-based. There’s a handy list of RSS readers in Wikipedia. Google Reader or Bloglines are very popular. Besides, you may already have one in your browser, if you use Fire Fox, Internet Explorer 7 or Safari.

To get updates from people you are collaborating with via RSS, you just need to click on the blue RSS icon in the upper right-hand corner of your workspace.

This will allow you to stay in the loop without having to stay logged on to wrike.com all the time. All the messages will be chronologically listed in your RSS reader. When new information is added to a task, you get an update with a link to the renewed task instantly.

With little helpers, like Wrike’s RSS feeds, you become more productive and manage your projects more efficiently.

Category: FAQ, Productivity, New Features, Tips and Tricks
Tags: RSS

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The Dashboard Has Become More Descriptive and Convenient

Published by Valerie | Thursday, 03 July, 2008

We recently improved the dashboard interface, so it allows you manage your tasks easier and faster. The dashboard displays the tasks assigned to you that are overdue or due within a week.

So you can easily decide what task to tackle first, the dashboard contains the information regarding the task priority, due date or how many days it is overdue. Additionally, parent folders are shown near each task, so you can quickly get the context of the task.

The dashboard allows you to manage tasks the following ways:

1) Mark the task as completed by clicking on the check box on the left of the task name.

2) Reschedule the task by clicking on the pencil icon. Once the changes are made, hit the “Save” button.

3) Delete the task by clicking the recycle bin icon on the left of the task name.

4) View other task details, such as description, attachments, etc., by clicking on the task title.

Category: Getting Things Done, Productivity, New Features

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Wrike Wins 2008 eWEEK Excellence Award in the Productivity Applications Category

Published by Valerie | Thursday, 12 June, 2008

The eWEEK Excellence Awards program’s aim is to point IT buyers to the most promising new enterprise products and technologies. eWEEK Editors have made their picks for the best of the best in each of the Excellence Awards categories. On June 9, 2008 the winners were named. Wrike, the leader in on-demand project management, has won the award in the Productivity Applications category.

“It is exciting for us that Wrike has been recognized as a service that raises the technology bar,” said Andrew Filev, CEO at Wrike. “We use the principles of Enterprise 2.0 to transform the notion of project management software and dramatically increase the productivity of our customers.”

Besides Wrike, the products of Sun Microsystems, Adobe, Netuitive, IBM, Salesforce.com, Fujitsu and Hewlett-Packard were among the eWEEK’s 8th annual Excellence Awards program finalists.

Download the official press release.

Category: Productivity, Announcements, Highlighted Posts

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Wrike Was Chosen a Finalist in the 8th Annual eWEEK Excellence Awards

Published by Valerie | Wednesday, 04 June, 2008

eWEEK Excellence Awards program is a contest annually held by eWeek magazine. The program recognizes products and services that raise the technology bar. This year, Wrike was submitted in the productivity category and was chosen a finalist in the eWEEK Excellence Awards VIII.

The 8th annual eWEEK Excellence Awards has been organized to give enterprise IT professionals a comprehensive benchmark for assessing noteworthy enterprise technology products and services. The nominees' products demonstrate innovation and integrate cutting-edge technologies, and at the same time help enterprises address their security and budgetary concerns.

Wrike applied to the Productivity Applications category, because Wrike’s aim is to make people and organizations more productive with the help of its unique project management software.

The judges are eWEEK editors, eWEEK Labs analysts and eWEEK Corporate Partners, senior enterprise IT professionals, who act as reader advisers to eWEEK's editorial staff. They evaluate Wrike as well as other nominees on the following criteria:

Innovation
Practical integration of emerging technologies
Suitability to task
Cost effectiveness
Potential for helping companies create business efficiencies
Manageability
Potential for helping companies develop competitive advantage
Secureability

After culling through hundreds of entries, the eWeek jury has announced the finalists. Being an eWEEK Excellence Awards VIII finalist is a comprehensive benchmark proving the product’s quality and the company’s commitment to innovation and to clients needs. We are excited about this appreciation; continue working hard to release new productivity features though.

Stay tuned: the winners to be announced on June 9.

Category: Productivity, Announcements

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Drag-and-Drop for Tasks: Move and Include Tasks into Several Folders Easily

Published by Valerie | Saturday, 09 February, 2008

The drag-and-drop function has been released to help you quickly move your tasks from one folder to another. Just click on a task, hold the mouse button and pull the task to the appropriate folder. Once you release the mouse button, the task is placed in the selected folder. As previously, you can simply click the “Edit task” link and type the appropriate folder title in the field “Included in.”

1) Move a task with the drag-n-drop feature.
To move your task, you simply click on the task bar and pull it to the appropriate folder. In the picture we are moving the task “discuss the trends session with B.L.” from the “Agenda” folder to the “Applicants” folder.

2) Include a task into several folders with the drag-n-drop feature: hold CTRL.
The same way, you can include a task in several folders. Instead of clicking the “Edit task” link and then enumerating folders “Agenda, Applicants” and separating them with commas in the “Included in” field, you simply click on the task bar and pull it to the appropriate folder holding CTRL on your keyboard. The task will be also included into the chosen folder.

It’s very easy to organize you tasks with the drag-n-drop feature now. More importantly, the drag-n-drop feature works with the Wrike’s usual perks like sharing and automatic notifications.

Automatic sharing.
Once you move a task to the “Applicants” folder shared with Mary and John, the task automatically becomes shared with them as well.

Automatic notifications.
Mary and John receive automatic notifications about the changes according to the notification type chosen by them. The responsible party of the task is always notified about the changes via e-mail. Therefore you don’t need to explain to him or her the details. Your associates always stay on the same page with you.

Category: Productivity, New Features, Tips and Tricks

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Build Extended Reports in Wrike

Published by Valerie | Saturday, 09 February, 2008

Reports have become even more flexible in Wrike. Now you can keep track of your organizational effectiveness even faster and easier than before. Now you are able to slice your projects for reports with extra accuracy.

It has become possible, thanks to the new field that allows you to specify the date filtering criteria. Now you can filter tasks not only by the due date, but also by the creation date, start date, completion date and the date when last changes have been made. Remember that you can combine such sorting criteria as dates, responsible party, task status and priority to get clear visibility of a particular part of your plans.

In other words, you can create a report that tells you what high-importance tasks John Smith has completed by today, tomorrow or any other date. Or what tasks Mary Brown has completed since the beginning of the week. Or what tasks created by you start on the next Monday.

Your partial reports can be created in each folder, as well as overall reports across all your projects can be created in the special “Reports” area. The “Reports” area has one more advantage: you can select tasks by the author.

Now it’s your turn to benefit from Wrike’s easy-to-customize reports and evaluate your organizational productivity. There is always room for improvement in successful businesses. Very likely, you will be pleased with the opportunities for growth of your team's overall performance.

Category: Productivity, New Features, Project Management

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Track time spent on your tasks in Wrike

Published by Valerie | Sunday, 03 February, 2008

The time-tracking feature is now released in Wrike, the project management software. We have received many inquiries from our users about ability to track time in Wrike, so we decided to implement this feature.

Professional services providers, companies that work with freelancers, implement hourly pay, or have many projects and employees — all of you will find great value in the time tracking feature.

Besides time tracking, Wrike offers a powerful platform for collaboration, task organization, task management, reports across diverse projects, Gantt charts, e-mail integration and smart notifications — all in one user workspace.

Time-tracking is an essential part of increasing the productivity of your team. Time-tracking helps you keep track of the hours spent on a task or a project and evaluate the effectiveness of your employees.

Your team members now can add time entries to tasks easily. They just open the task to edit, choose the date and enter number of hours spent on the task.

Then you can create time reports for projects and track the workload of your team members. You can export reports to CSV file format, print and provide them to clients.

Category: Productivity, Project Management, New Features

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